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Use UT Austin if your event is exclusively for UT affiliates.

Require Authentication to Join is recommended.

This is very useful for practice runs, hardware tests, and setup.

Practice Session allows for the webinar link to be used without being “live” to attendees.

It is the most efficient and controlled way for attendees to participate. Q&A is a Webinar feature that allows the attendees to submit questions moderated by Panelists.Q&A and Practice Session are both recommended.Audio settings let you choose whether participants can use Phone, Computer Audio, or Both.These are recommended on, as this will only affect the Host and Panelists.Video options set whether cameras are on for the hosts or participant as soon as they join the meeting.

A Webinar Passcode may be set as an additional security method.

The forms can be customized for your meeting’s needs.

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Requiring registration allows for you to require your participants to fill out a form before entering the meeting.

You can also make the meeting a recurring meeting to re-use the same link and ID for multiple occasions.

Time and Date settings for your meeting.

If this is a recurring webinar, do not put the date in the Topic, as the topic repeats for every recurrence.

Use a descriptive name for your Webinar in the Topic field.

Topic and Description for your meeting.

Fill out the webinar details (detailed below) and Schedule.

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If this is for an event that needs to be planned more than 16 days in advance or is recurring, contact to top

Note: This time limit means that participants can only register within the 16 days.

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This Bookings calendar will let you reserve a webinar license for 16 days without cost, but our pool of free licenses is finite.

If you only need Zoom Webinar for one-off or infrequent events, please go to our Zoom Webinar License Self-Service Tool page.

Please submit a request to and we can guide you through the process and answer any questions.

If you will be hosting multiple or recurring Zoom Webinars, we strongly encourage your department to purchase an add on through ITS.

There are two ways to get a webinar for the capacity of your choosing. Webinar licenses are an add-on that can be provided through ITS. NOTE: There are no Breakout Rooms in Webinars. You must acquire a webinar license through UT to be able to host webinars. Audience participation from attendees is possible with features like Q&A, chat, and polling, and UT webinars can scale from 100 to 3000 Zoom participants with additional overflow for viewers via Facebook Live or YouTube streaming. While meetings are designed for team collaboration, webinars are the preferred solution for a “listen-only” audience to reduce the risk of disruption. Zoom Webinars are designed for virtual events where panelists will be presenting to a large audience of attendees.

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Zoom Webinar Guide | Zoom retweet icon bullhorn icon reply icon info icon flickr icon tumblr icon vimeo icon reddit icon podcast icon angle-down icon angle-left icon angle-right icon angle-up icon ban icon hamburger icon book icon bookmark icon bug icon caret-down icon caret-left icon caret-right icon caret-up icon chain icon check icon check-circle icon chevron-down icon chevron-left icon chevron-right icon chevron-up icon circle icon circle-o icon clone icon close icon download-cloud icon code icon download icon ellipsis icon envelope icon warning icon external-link icon eye icon eye-slash icon facebook icon github icon google-plus icon heart icon heart-o icon home icon info-circle icon instagram icon linkedin icon lock icon medium icon minus-circle icon send icon pause-circle icon play-circle icon plus-circle icon question-circle icon quote-left icon quote-right icon rss-square icon search icon share-alt icon slack icon snapchat icon ticket icon twitter icon wheelchair icon youtube icon

Zoom webinar return to practice session